PRIVACY POLICY
Last Updated February 10, 2026
By using or accessing this website (www.apexawards.events), you confirm that you have read, understood, and agree to be bound by this Privacy Policy and our Terms of Service. If you do not agree with any part of this Privacy Policy, we request that you refrain from using or accessing the website.
Overview
This Privacy Policy is designed to provide transparency regarding the information collected through the Apex Awards website and to explain how Personally Identifiable Information is handled online. Personally Identifiable Information refers to data that can be used on its own or in combination with other information to identify a contact or locate an individual, or to recognize a person in a specific context.
We encourage you to review this policy carefully to understand how we collect, use, protect, and manage your information when you interact with the Apex Awards platform, including nominations applications, event participation, and related communications.
Who is responsible for your data?
Apex Awards is operated by Apex Events and acts as the data controller for all personal information collected through our website and services.
Registered address and phone number will be published here once finalized. If you have any privacy-related questions, concerns, or requests, you may contact us at contact@apexawards.events.
Who does this privacy policy apply to?
This Privacy Policy applies to all individuals who interact with Apex Awards, including website visitors, award nominees, applicants, event participants, sponsors, partners, subscribers, and business contacts.
What personal information do we collect?
We may collect the following categories of personal information when you interact with Apex Awards.
- - Identity and professional information: Name, job title, company or organization name, industry, country, city, and nationality, if voluntarily provided.
- - Contact information: Email address, phone number, mailing address, billing address, and, if shared, social media profiles.
- - Nomination and jury information: Award category submissions, project descriptions, business or organizational details, supporting documents, evaluations, testimonials, and personal statements.
- - Payment information: Cardholder name, billing address, and transaction reference details. We do not store full credit card numbers or security codes. Payments are processed through PCI DSS-compliant third-party payment providers.
- - Technical and usage information: IP address, browser type, operating system, device type, website interaction logs, cookies, and analytics data.
- - Marketing and communication information: Newsletter subscriptions, email preferences, opt-in or opt-out records, and communication settings.
- - Sensitive information: Data such as diversity or inclusion declarations, collected only if voluntarily provided and used solely for anonymized and aggregated reporting. This data is never used for profiling.
- - Children's data: We do not knowingly collect personal information from individuals under the age of 16.
Why do we collect and use your information?
We use your personal data to manage and deliver our awards programs and services. This includes processing nominations and jury evaluations, managing event participation, securely processing payments, and communicating important updates, confirmations, and deadlines.
Your data also helps us publish nominee and winner profiles when consent is provided, improve website performance, analyze user behavior, prevent fraud, maintain security, and comply with legal and regulatory obligations.
Marketing communications are sent only when you have provided consent, and you may opt out at any time.
What is the legal basis for processing your data?
Depending on your location and your interactions with us, we process personal data based on your consent, the performance of a contract, such as nomination processing or payment handling, compliance with legal obligations, and our legitimate business interests, including fraud prevention, analytics, and operational improvements.
Where required by law, we obtain explicit consent for the processing of sensitive data and for international data transfers.
How are payments handled securely?
All payments made on the Apex Awards website are processed through trusted third-party payment providers that comply with international security standards. Apex Awards does not have access to or store full credit card details on its servers.
Do we share your personal information?
We do not sell personal data. Your information may be shared only when necessary and under strict safeguards.
This may include sharing with authorized service providers such as payment processors, email communication platforms, analytics providers, and technical support partners. We may also share relevant information with jury members for evaluation purposes and with media or promotional partners for winner publicity, but only with your consent.
We may disclose personal information if required by law, regulation, or legal process, or to protect the rights, safety, and integrity of Apex Awards and its users.
All third parties are required to handle your data securely and in accordance with applicable laws.
How long do we retain your data?
We retain personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy. This includes delivering services, maintaining award records, meeting legal obligations, resolving disputes, and enforcing agreements.
When data is no longer required, it is securely deleted or anonymized.
What rights do you have over your data?
Depending on your jurisdiction, you may have the right to access your personal data, request corrections, request deletion, restrict or object to processing, withdraw consent, request data portability, and lodge a complaint with a data protection authority.
To exercise any of these rights, you may contact us at contact@apexawards.events. We may request verification of your identity before fulfilling your request.
Do we use automated decision-making?
Apex Awards does not use automated decision-making or profiling that produces legal or similarly significant effects.
How do we protect your information?
We do not conduct vulnerability scanning or PCI compliance assessments. However, we perform regular malware scans to help protect our systems. Your personal information is stored in secure networks and accessible only to a limited number of authorized personnel with special access rights who are required to keep it confidential.
Any sensitive or payment-related information you provide is encrypted using Secure Socket Layer (SSL) technology. To further safeguard your personal information, we implement multiple security measures when you enter, submit, or access your data on our Website.
All financial transactions are processed through secure third-party payment gateway providers and are not stored or processed on our servers.
While we take reasonable and appropriate steps to protect your data, no method of transmission over the internet or electronic storage is completely secure. We encourage users to take precautions when sharing personal information online, including using antivirus software, firewalls, and other protective technologies.
How do we use cookies and tracking technologies?
This Website uses cookies to distinguish you from other users. Cookies help us provide a better browsing experience and improve the performance and functionality of our Website.
Information about cookies: Cookies are small data files stored on your device when you visit a website. They enable the Website to recognize your browser and remember certain information, such as preferences or prior interactions.
Do we use cookies? Yes. We use cookies to understand user preferences based on Website activity, enabling us to deliver a more personalized experience. Cookies also help us collect aggregated data about site traffic and user behavior so we can improve our Website and services.
How long do we store cookies? Cookies are retained for up to 30 days. Information collected for marketing or communication purposes is retained until you inform us that you no longer wish to receive such communications. For additional details, please refer to our data retention practices.
We use cookies to
- - Remember user preferences for future visits
- - Analyze Website traffic and interaction trends
- - Improve Website functionality and performance
You can control cookie usage through your browser settings. You may choose to receive notifications when cookies are sent or disable cookies entirely. Browser settings vary, so please refer to your browser's help section for guidance.
Turning off cookies: If cookies are disabled, some features of the Website may not function properly or as intended.
What about third-party links?
We do not sell, trade, or otherwise transfer your Personally Identifiable Information to outside parties.
Third-party links: Our Website may contain links to third-party products or services. These external sites operate independently and have their own privacy policies. Apex Awards is not responsible for the content or privacy practices of third-party websites. We welcome feedback regarding any third-party links shared on our platform.
We use Google AdSense advertising on our Website.
Google, as a third-party service provider, uses cookies, including the DART cookie to serve ads based on users' visits to our Website and other websites on the internet. Users may opt out of the DART cookie by visiting Google's Ad and Content Network Privacy Policy.
We have implemented
- - Remarketing with Google AdSense
- - Google Display Network Impression Reporting
We, along with third-party partners such as Google, use first-party cookies (such as Google Analytics) and third-party cookies (such as DoubleClick) to analyze advertising interactions and improve user experience.
HubSpot
We use HubSpot to manage marketing communications and user interactions. HubSpot may collect browser-level data, including IP address, visit frequency, and general location estimates through cookies. Personal identification occurs only if you voluntarily submit information through forms, inquiries, or applications. For details, please review HubSpot's Privacy Policy at https://legal.hubspot.com/privacy-policy.
Our Website may use Facebook plug-ins. When you visit our Website, a direct connection may be established between your browser and Facebook servers. Facebook may receive information that you have visited our Website, including your IP address. If you are logged into Facebook and interact with plug-ins, this information may be linked to your Facebook account. We do not control or have access to Facebook's data processing practices. Please review Facebook's Privacy Policy for further information.
Our Website uses LinkedIn features provided by LinkedIn Corporation. When visiting pages containing LinkedIn functions, a connection to LinkedIn servers may be established, and LinkedIn may receive your IP address. If you interact with LinkedIn plug-ins while logged in, LinkedIn may associate your visit with your account. We do not have access to or control over this data. Please refer to LinkedIn's Privacy Policy for details.
Your rights and choices
Access and correction: You may request access to your personal data and request corrections or deletion where applicable.
Opt out and unsubscribe: You may unsubscribe from marketing communications at any time by following the instructions included in our emails.
Do Not Track signals: We honor Do Not Track signals and do not track users or serve behavioral advertising when a DNT browser mechanism is enabled.
Regional rights: If you reside in California or the European Economic Area, you may have additional rights under applicable data protection laws. Please contact us to exercise these rights.
Data security: We use SSL encryption and industry-standard security measures to protect your data. However, no system is completely secure. Users are encouraged to take reasonable precautions on their own devices.
Data retention: We retain personal information only as long as necessary to fulfill the purposes outlined in this Privacy Policy or to comply with legal obligations. Marketing-related information is retained until you opt out.
How do we handle children's privacy?
This Website is not intended for children under 13, or under 16 in certain jurisdictions. We do not knowingly collect personal data from minors. If you believe such data has been collected, please contact us immediately so we can remove it.
California online privacy protection act
In accordance with CalOPPA
- - Users may visit our Website anonymously.
- - A link to this Privacy Policy will be clearly displayed on our Website.
- - Users will be notified of Privacy Policy changes on this page.
Users may update their personal information by contacting us via email, phone, or support channels listed below.
Fair information practices
In the event of a data breach, we will notify affected users via email within 7 business days of confirmation. Individuals retain the right to pursue legal remedies for violations of privacy laws through appropriate authorities.
Will this privacy policy change?
We may update this Privacy Policy from time to time to reflect changes in legal requirements or our practices. Updates will be posted on this page with a revised effective date. Continued use of our website and services indicates acceptance of the updated policy.
Contact us
If you have questions about this Privacy Policy or wish to exercise your rights, please contact us:
- - Company: Apex Awards
- - Phone: +1 (888) 929-9065
- - Email: contact@apexawards.events